Shift Handover Checklist (Voice)

Prefer a ready-to-use template instead of a long article?

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Use the Shift Handover Micro-Report (Voice-First) template: https://voiz.report/templates/operations-shift-handover-micro-report

Shift handovers fail in predictable ways:

• the handover is rushed
• the notes are scattered (chat, sticky notes, half-updated docs)
• the next shift can’t tell what changed, what matters, and what to do first

A fix that actually sticks is to standardize the prompts, not a long form.

The 2-minute shift handover checklist (copy/paste)

Record this as a voice note (or speak it into Voiz Report). One pass. No hunting for fields.

1. Shift context

• “This is the handover for shift, date , location/system _.”

1. What changed since last handover?

• “The biggest change was _.”

1. Current status (top 3)

• “Right now: is normal, is degraded, _ is unknown.”

1. Open actions (owner + due)

• “Open action: , owner , due _.” (repeat)

1. Incidents/anomalies (evidence)

• “Anomaly: , started at , impact , evidence/photo/log location .”

1. Risks for the next shift

• “If nothing changes, the likely risk is _.”

1. One clear ask

• “The one thing I need the next shift to do first is _.”

Output format (what the next shift should receive)

Turn the voice update into a structured handover note with sections:

• Summary
• Current status
• Open actions (owner, due)
• Incidents/anomalies (time, impact, evidence)
• Risks
• First task

Use an existing template as the base

If you want a ready-made structure, start here and adapt it:

• https://voiz.report/templates/healthcare-nurse-shift-handover

Then map the prompts above to your context (SOC, facilities, manufacturing, field ops, on-call support).

Why this works

You’re capturing the minimum that preserves context:

• what changed
• what’s true right now
• what’s pending
• what can bite next

If you want the bigger idea behind this, these are the closest foundations:

• https://voiz.report/blog/keep-knowledge-through-turnover
• https://voiz.report/blog/stay-close-to-reality