⏱️

Machine Downtime Event Log (Shift-Ready)

Log downtime fast: when it started, why it stopped, what you did, and what’s next.

Machine Downtime Event Log (Shift-Ready)
You’ll be asked to sign in first.
manufacturingfacilitiesmaintenanceoperations
Use this whenever equipment stops unexpectedly (or you’re logging planned downtime). It’s designed for fast capture by voice: speak the timeline, symptoms, and actions, then follow up with parts, verification, and next steps.

Form preview

Basics
Machine / Asset*
Text
Which machine or station was down?
[not set]
Asset ID
Text
Optional asset tag / ID
[not set]
Area / Line
Text
Where is it located?
[not set]
Shift
Text
Which shift?
DaySwingNightOther
Day
Swing
Night
Other
Downtime Type*
Text
Planned or unplanned?
UnplannedPlanned
Unplanned
Planned
Timeline
Start Time*
Text
When did the downtime start? (local time)
[not set]
End Time
Text
When did it end? (local time)
[not set]
Duration (minutes)
Number
If you don’t know end time, capture total downtime.
If you don’t know end time, capture total downtime.
What happened
Impact
Text Area
What did it affect? (stopped line, quality risk, scrap, missed orders)
What did it affect? (stopped line, quality risk, scrap, missed orders)
Symptoms*
Text Area
What did you observe? (alarms, noise, leak, jam)
What did you observe? (alarms, noise, leak, jam)
Category*
Text
Pick the closest reason bucket.
MechanicalElectricalSensor / ControlsSoftwareMaterial / SupplySetup / ChangeoverOperatorExternal (power/air/water)Unknown
[not set]
▼
Suspected Cause
Text Area
Best guess: what likely caused it?
Best guess: what likely caused it?
Resolution
Actions Taken*
Text Area
What did you do to restore operation?
What did you do to restore operation?
Parts / Materials Used
Text Area
Part numbers, quantities, consumables
Part numbers, quantities, consumables
Restored to service?*
Text
Is the machine running normally now?
YesPartialNo
Yes
Partial
No
Verification
Text Area
How did you verify it’s good? (test run, sample check, alarm cleared)
How did you verify it’s good? (test run, sample check, alarm cleared)
Follow-up Actions
Text Area
Anything still open (owner + due)?
Anything still open (owner + due)?
Photo / Attachment
Photo
Optional photo (panel, part, alarm screen)
No photos captured
EXAMPLE REPORTSample data — shows what you’ll get after recording

Example filled report

Basics
Machine / Asset
Packaging Line 2 - Case Sealer
Asset ID
PL2-CS-014
Area / Line
Packaging
Shift
Day
Downtime Type
Unplanned
Timeline
Start Time
2026-02-11 09:18
End Time
2026-02-11 09:46
Duration (minutes)
28
What happened
Impact
Line stopped; 1 pallet delayed. No scrap created.
Symptoms
Repeated ‘Jam detected’ alarm. Case not fully seated before tape head. Audible clicking from infeed.
Category
Mechanical
Suspected Cause
Worn infeed guide and loose sensor bracket causing misalignment.
Resolution
Actions Taken
Cleared jam, tightened sensor bracket, adjusted infeed guide, ran 10 test cases at normal speed.
Parts / Materials Used
None (temporary adjustment).
Restored to service?
Yes
Verification
Alarm cleared; 10/10 test cases sealed correctly; operator confirmed steady flow.
Follow-up Actions
Create work order to replace infeed guide. Owner: Maintenance. Due: next planned stop.
Photo / Attachment
No photos captured
Machine Downtime Event Log (Shift-Ready) | Voiz Report Templates