📦

Warehouse Receiving Report

Capture inbound deliveries with PO match, quantity and condition checks, discrepancy notes, and receiver sign-off.

You’ll be asked to sign in first.

logisticswarehousingfield-servicereceivinginspectionservice-report

Use this when inbound stock arrives and you need a clean record of what was expected, what actually arrived, and what needs follow-up.

Designed for fast mobile capture: speak item checks, flag shortages or damage, and produce a consistent receiving record with signatures.

Form preview

Receipt Details

Report ID

Text

[not set]

Received At*

Date & Time

📅⏰ Date & time

Warehouse / Site*

Text

[not set]

Receiver Name*

Text

[not set]

Supplier*

Text

[not set]

Carrier

Text

[not set]

Tracking / BOL

Text

[not set]

PO Number

Text

[not set]

Delivery Note / Packing Slip

Text

[not set]

Items + Checks

Items Received

List

SKU	Description	Qty Expected	Qty Received	UOM	Condition
+ Add	+ Add	+ Add	+ Add	+ Add	+ Add

PO Match Status*

Text

MatchedPartially matchedNot matched

Matched

Partially matched

Not matched

Condition / Quality Check*

Text

PassPass with notesFailed

Pass

Pass with notes

Failed

Putaway Location

Text

[not set]

Photos

List

Attach pallet labels, damaged packaging, or item condition photos.

Discrepancies

Discrepancy Found

Toggle

[not set]

Discrepancy Notes

Text Area

Shortage, overage, wrong item, visible damage, missing documents

Actions Taken

Text Area

Additional Notes

Text Area

Sign-off

Receiver Signature

Text

[not set]

Supplier/Driver Name

Text

[not set]

Supplier/Driver Signature

Text

[not set]

EXAMPLE REPORTSample data — shows what you’ll get after recording

Example filled report

Receipt Details

Report ID

WRR-2026-02-17-014

Received At

02/17/2026 9:25 AM

Warehouse / Site

Central DC - Bay 3

Receiver Name

L. Carter

Supplier

Northline Industrial Supply

Carrier

RoadMax Logistics

Tracking / BOL

BOL-884219

PO Number

PO-45192

Delivery Note / Packing Slip

DN-99271

Items + Checks

Items Received

SKU	Description	Qty Expected	Qty Received	UOM	Condition
FLT-20x25-MERV8	Air filters 20x25 MERV 8	120	120	pcs	Good
BELT-A52	Drive belt A52	30	28	pcs	2 boxes dented

PO Match Status

Partially matched

Condition / Quality Check

Pass with notes

Putaway Location

Aisle B / Rack 14

Photos

Discrepancies

Discrepancy Found

Yes

Discrepancy Notes

Short by 2 belts on SKU BELT-A52. Two cartons had corner crush; belts appear usable after visual check.

Actions Taken

Logged shortage with purchasing and notified supplier account rep. Created follow-up task for replacement quantity.

Additional Notes

Dock seal intact on arrival. Unload completed without safety incidents.

Sign-off

Receiver Signature

(sign here)

Supplier/Driver Name

M. Ortiz

Supplier/Driver Signature

(sign here)